As you may already know, each adoption service provider (ASP) is licensed to process adoptions within their state, as well as accredited by the Department of State (DOS) via an approved accrediting entity. An accrediting entity effectively governs compliance with the Hague Convention rules and regulations, under the supervision of DOS. Since the inception of the Hague Convention, the accrediting entity governing compliance has been the Council on Accreditation (COA). Recently, due to conflicts with DOS centering on how ASPs should be overseen, COA has resigned from its role as an accrediting entity. In its stead, a new agency, Intercountry Adoption Accreditation and Maintenance Entity (IAAME), has been approved. The transition of duties is still taking place, but in the meantime new requirements have been announced and we would like to make everyone aware.
Last week, IAAME released its fee schedules for accreditation, monitoring, and oversight, which are applicable to every ASP currently operating. Included in this fee schedule is a “Monitoring & Oversight” fee of $500 per adoptive child that will be assessed on any new adoptive families contracted on or after February 15, 2018. GWCA/CAN (and all other APSs) will be required to report new adoptive families each month, and then pay this fee per family the following month. As this is a fee charged by IAAME (and approved by DOS), this is what we would call a “pass-through fee,” wherein GWCA/CAN is merely a third-party processor. We want to stress this fee is NOT charged by GWCA/CAN, nor does GWCA/CAN have any say in this fee moving forward other than the requirements of reporting and billing. This fee is non-refundable per IAAME.
Beginning February 15, any contracts signed will be assessed this fee. In addition to other fees due with the signing of your contract, you will need to remit payment for one child (or the first child, if intending to adopt multiple children). If you are a family intending to adopt two or more children, please note that you will not be required to pay the additional fees for each child until you accept the referral which will be unique to each family’s case.
We understand that additional fees in an adoption, especially those not expected, can be frustrating. For this reason, we would like to once again stress that this is not the choice GWCA/CAN (or any ASP). GWCA/CAN is following the directions of IAAME, who is operating at the direction of DOS. If you do have any questions, please feel free to contact your application case manager.